For nonprofits

Contract management software for nonprofits and grant agreements

Contract management software for nonprofits keeps grant agreements, government subawards, vendor contracts, leases and partner MOUs in one searchable place with their reporting, renewal and end dates. Signee drafts the agreement from one sentence, routes it to the executive director or board treasurer when it crosses your approval limit, collects e-signatures and emails the owner before each deadline.

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Grant and vendor agreements in one place
Board approval limits enforced
Reporting and renewal dates tracked
Users included, not per seat

New partner MOU

Draft, not sent

Try a real one, for example "MOU with Eastside Food Pantry to share a delivery van, 12 months, we cover insurance, either side can end it with 30 days notice".

Why nonprofit contracts are harder than they look

A business mostly signs contracts with customers and suppliers. A nonprofit signs with funders, and funders attach conditions. A foundation grant agreement has a budget, a grant period, interim and final report dates and rules on how unspent money is handled. A federal subaward passed down from a state agency brings the Uniform Guidance with it, and 2 CFR 200.318 says you have to keep oversight of your own contractors so they perform to the terms of their contracts.

Then there is everything else: the program site lease, the copier and software contracts, the caterer for the spring gala, independent contractor agreements for grant writers and trainers, data sharing agreements with school districts, and MOUs with partner organizations. In a team of 25, those live in a shared drive, the finance director's inbox and a calendar someone set up three years ago.

Signee is contract management software that puts all of them in one repository. When an agreement is signed, Signee reads the term, renewal, notice and reporting dates from the text and lists them by deadline, so "what do we owe funders this quarter" takes a search instead of a morning in the shared drive.

Grants and contracts, next 90 days 1 due soon

Next 60 days

Under 14 days

204k

USD renewing

Hartwell Foundation grant

Interim report Nov 30, 120,000 USD

46 days left
County workforce subaward

Final report Dec 31, 310,000 USD

77 days left
Program site lease, Elm St

Notice by Nov 1, 42,000 USD

17 days left
Donor database subscription

Renews Jan 15, 9,600 USD

92 days left

Finance manager marking a contract notice date in a printed renewal list next to her monitor

What nonprofits use

Built for funder agreements, board approvals and audits

Six things an executive director or finance lead actually pays for, with no general counsel on staff.

Agreements from one sentence

Describe the MOU, contractor agreement or vendor contract in plain English. Signee drafts it with signature blocks and flags every term it could not fill, such as the end date or who carries insurance.

Board approval limits

Set the limits from your bylaws or financial policies. A contract over 25,000 USD goes to the executive director, over 100,000 USD to the board treasurer, before anyone signs.

Reporting and renewal dates

Interim reports, final reports, grant end dates, auto renewals and notice periods are read from the signed text and emailed to the owner well ahead of each one.

Ready for the auditor

Every signed agreement keeps its approval history and an audit trail certificate. When the auditor asks for the contracts behind a federal award, you filter and export them.

Board members sign on a phone

Volunteers and board officers rarely sit at a desk. They open the link, sign in the browser and get a sealed PDF. No account, no app, reminders until it is done.

Staff included in the plan

Program managers, development staff and finance share one workspace. Plans include a set number of users, so adding a program manager does not add a seat fee.

Approval rules from the financial policy

Order Form, Acme Retail 72,000 USD, 18 percent discount

Any contract over 25,000 USD

Routes to Executive director

Approved
Any contract over 100,000 USD

Routes to Board treasurer

Waiting for approval
Paid with federal grant funds

Routes to Finance director

Waiting for approval

Sending unlocks when every step is approved. Each decision lands in the audit trail.

Which nonprofits use it, and for what

Human services and community organizations

Government contracts and subawards are the biggest line in the budget, and each comes with reporting dates and procurement rules. Signee keeps the award, the contractor agreements it pays for and the approval trail on one record, which is what your finance director wants when the single audit comes around. Under the 2024 Uniform Guidance update, that audit applies once you spend 1,000,000 USD or more of federal awards in a year.

Foundations and grant makers

You sit on the other side of the grant agreement. Draft the agreement for each grantee from a template, collect signatures from their executive director and board chair, and see every report due date across the portfolio on one list.

Arts, education and membership organizations

Venue contracts, performer and speaker agreements, sponsorship agreements and event vendors all have deposits and cancellation dates. Each one sits next to its date, so a deposit deadline does not slip past during a busy season.

Health clinics and associations

Clinics juggle payer, lab and staffing agreements, and associations run on sponsor and conference contracts. The same repository works for both, and the Company plan adds single sign on for larger teams.

How it works

From draft to filed agreement in four steps

1
Draft

Describe the agreement or upload the funder's own grant agreement. Organization name, amounts and dates fill from variables.
2
Approve

Rules from your financial policy send larger contracts to the executive director or treasurer, and flag anything paid from federal funds.
3
Sign

Send to the funder or vendor and your own signer in order. Signee checks no required field is empty and chases until it is signed.
4
Track

The signed agreement is filed with its reporting, renewal and end dates, and the owner is emailed well before each one.

Many organizations start by uploading the 20 or 30 agreements that matter most, usually active grants, the lease and the largest vendor contracts, and let Signee read the dates out of them. New agreements then go out through Signee from day one. Our services agreement template works as a base for contractor and consultant work. Templates and AI drafts are drafting help, not legal advice, and Signee is not a law firm. Have a lawyer review any standard agreement you plan to reuse, and follow the terms your funder sets in its own grant agreement.

Honest comparison

Signee next to what nonprofits usually use

We checked these in October 2026. Vendors change prices and features, so confirm on their sites before you decide.

Main job

Signee: Draft, approve, sign and track every agreement
ContractSafe: Store signed contracts and find them
Grant management software: Applications, budgets and reports for grants
Shared drive and calendar: Storage only

Drafting

Signee: AI draft from one sentence, templates with variables
ContractSafe: Templates on the top plan
Grant management software: Not for vendor or partner contracts
Shared drive and calendar: Copy the last one and edit by hand

Approvals and e-signature

Signee: Approval rules and e-signature included
ContractSafe: Approvals and e-signature from the middle plan
Grant management software: Usually not for contracts
Shared drive and calendar: Separate tools

Deadline alerts

Signee: Read from the signed text, email before the date
ContractSafe: Strong, from extracted dates
Grant management software: Strong for grant reports
Shared drive and calendar: Only if someone types the date in

Price model

Signee: Flat plan, users included, from 24 USD a month billed yearly
ContractSafe: From 450 USD a month, priced by contract count, unlimited users
Grant management software: Usually annual, priced by organization size
Shared drive and calendar: No license cost

Best for

Signee: Teams of 3 to 50 that want drafting and signing too
ContractSafe: Large archives of signed contracts
Grant management software: Grant pipeline and reporting
Shared drive and calendar: A handful of agreements

Contract management options for nonprofits compared
What you compare	Signee	ContractSafe	Grant management software	Shared drive and calendar
Main job	Draft, approve, sign and track every agreement	Store signed contracts and find them	Applications, budgets and reports for grants	Storage only
Drafting	AI draft from one sentence, templates with variables	Templates on the top plan	Not for vendor or partner contracts	Copy the last one and edit by hand
Approvals and e-signature	Approval rules and e-signature included	Approvals and e-signature from the middle plan	Usually not for contracts	Separate tools
Deadline alerts	Read from the signed text, email before the date	Strong, from extracted dates	Strong for grant reports	Only if someone types the date in
Price model	Flat plan, users included, from 24 USD a month billed yearly	From 450 USD a month, priced by contract count, unlimited users	Usually annual, priced by organization size	No license cost
Best for	Teams of 3 to 50 that want drafting and signing too	Large archives of signed contracts	Grant pipeline and reporting	A handful of agreements

If you already use grant management software for applications and reports, keep it. Signee does not replace it. It covers the contracts around the grant: the agreement itself once signed, the vendors and contractors the grant pays for, and the leases and partner MOUs that keep programs running. For the renewal side on its own, see contract renewal tracking, and agreement workflow explains approval routing in detail.

Plans

What a nonprofit pays for Signee

Small teams usually start on Starter. Organizations that need approval limits from a financial policy use Business.

Price billed yearly

Starter: 24 USD a month
Business: 74 USD a month
Company: 249 USD a month

Price billed monthly

Starter: 49 USD a month
Business: 149 USD a month
Company: 499 USD a month

Users included

Starter: 3
Business: 10
Company: 30

Documents sent per month

Starter: 30
Business: 150
Company: Higher volume with bulk send

AI drafts per month

Starter: 20
Business: 100
Company: Higher volume

Approvals

Starter: Not included
Business: Included
Company: Included, plus SSO

Signee plans for nonprofits
What you compare	Starter	Business	Company
Price billed yearly	24 USD a month	74 USD a month	249 USD a month
Price billed monthly	49 USD a month	149 USD a month	499 USD a month
Users included	3	10	30
Documents sent per month	30	150	Higher volume with bulk send
AI drafts per month	20	100	Higher volume
Approvals	Not included	Included	Included, plus SSO

Compare every feature on the pricing page. If your organization runs more like a small company than a grant-funded program, the page on contract management software for small business covers the same tool from that angle.

Nonprofit contract management questions

Do nonprofits need contract management software

A nonprofit with more than a few dozen active agreements usually does. Grant agreements carry reporting dates, federal awards bring procurement and record keeping rules, and boards set approval limits. Software keeps the dates, approvals and signed copies in one place, so nothing depends on one person's inbox or memory.

What is the best contract management software for nonprofits

It depends on the job. If you mainly need to store and find signed contracts, ContractSafe is built for that. If you also draft, approve and sign agreements and want renewal and reporting alerts at a small team price, Signee covers the whole cycle from 24 USD a month billed yearly.

What contracts does a nonprofit need to manage

Most US nonprofits manage grant agreements and subawards, government contracts, vendor and service contracts, leases, independent contractor agreements, sponsorship and event contracts, data sharing agreements and MOUs with partner organizations. Each has its own dates and signers, which is why they drift apart without one repository.

Who can sign contracts for a nonprofit

Usually the officers your bylaws or board resolutions authorize, often the executive director up to a set amount and the board chair or treasurer above it. Signee enforces those limits as approval rules and sends the agreement to the right signer, which keeps a clean record for the auditor.

How long should a nonprofit keep grant contracts

For federal awards, 2 CFR 200.334 generally requires keeping records for three years from the date the final expenditure report is submitted, longer if there is an audit or claim. Many funders set their own periods. Signee keeps signed agreements and their audit trails stored with the rest of the record.

How much does contract management software cost for a nonprofit

Signee costs 49 USD a month, or 24 USD billed yearly, for 3 users on Starter, and 149 USD a month, or 74 USD billed yearly, for 10 users with approvals on Business. Contract-count based tools such as ContractSafe start at 450 USD a month, and enterprise CLM is quoted per year.

Are electronic signatures valid on grant agreements

In the US, the ESIGN Act and UETA make electronic signatures valid for ordinary contracts, including most grant, vendor and partner agreements. Some government agencies require their own signing system, so follow the instructions in the award. Every Signee signature comes with an audit trail certificate.

Keep reading

Contract management for small business Contract management software for small business teams. Draft with AI, sign, store and renew agreements without a legal ops team or an annual sales cycle. Read more Contract renewal tracking Contract renewal management software that reads end dates and notice periods from signed agreements and alerts the owner before each deadline. Read more Agreement workflow Contract workflow software that routes agreements to the right approver by value, discount or clause, then sends them for signature automatically. Read more Contract repository Contract repository software that stores every signed agreement with its audit trail, extracted key dates, parties and values, searchable in seconds. Read more

Every grant and vendor agreement signed, every deadline met

Draft the next MOU or contractor agreement from one sentence, route it through your approval limits and hear about reporting and renewal dates before they arrive. Starter is 24 USD a month billed yearly.

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